Is DJing Easy? Should You Be Nervous Before An Event? How Important Is The Prep?

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I've always enjoyed Brian's videos. Seems like a decent guy. I agree that the Prep is really important. Coincidentally, I had a wedding last weekend, and it was the first wedding I've done in which I really wasn't nervous at all. Now I've done less than 15 weddings I think, so they're still very new to me, but I really wasn't nervous. I think the nervousness depends a lot on personality, and what you're nervous about. You can be nervous about picking the right songs, about how you'll sound on the mic, about forgetting a piece of equipment, about tripping a breaker, about people looking at you, etc... I have a bit of social anxiety, so I feel all these things.... lol. Experience helps. Worrying usually just causes more mistakes.
 
I Get nervous on occasion. Once I get going I'm fine. It's just that at times starting out I worry if I will play the right music starting out.

For a newbie It's what's to be expected. Once they do enough events and know what they are doing it should go away.

It looks easy what we do that anybody feels they can do what we do. It's not as easy as it looks.
 
I don't get nervous, but sometimes I feel rushed by a planner when getting into the bridal party intro because they are determined to stay on time down to the exact minute on their itinerary. SOMETIMES.

I will say that most events being 6 hours these days, that rarely happens, and there is some leeway for when the event runs a bit behind from cocktail hour going into dinner. Things felt more rushed trying to get through dinner at weddings back in the 2000s when most events were 4 hours with everything crammed into that 4 hours.

I also feel that I spent less time on Prep in 2023 than any year previous to 2023. Prep has become pretty routine, and I am downloading less and less songs for most weddings this past year compared to prior years. I wonder how 2024 will shape up, but Prep is rarely more than 90-120 minutes all in between phone calls, downloading songs, printing planning forms, and loading my SUV for the next day for a wedding these days. What adds the most time is when I am providing up lighting and I have to bring my up lights into my basement to charge them all up, and get them set and ready for the next day.
 
I don't know anything that is made better or less stressful by a lack of preparation.

Being nervous is generally about how well you can see around the corner. The less information I have about something the more apprehension I feel about whether I'm fully prepared. That's just natural.
 
I get nervous before every gig,,, and I've done a lot lol,,, why? Because in my years I have had events go sideways no matter how much planning or experience I have. It just happens but it is also what pushes me to do my best.... Nerves, butterflies, excitement, worries, whatever you want to call it, it is one of those things that push us...
 
I don't get nervous, but sometimes I feel rushed by a planner when getting into the bridal party intro because they are determined to stay on time down to the exact minute on their itinerary. SOMETIMES.

I will say that most events being 6 hours these days, that rarely happens, and there is some leeway for when the event runs a bit behind from cocktail hour going into dinner. Things felt more rushed trying to get through dinner at weddings back in the 2000s when most events were 4 hours with everything crammed into that 4 hours.

I also feel that I spent less time on Prep in 2023 than any year previous to 2023. Prep has become pretty routine, and I am downloading less and less songs for most weddings this past year compared to prior years. I wonder how 2024 will shape up, but Prep is rarely more than 90-120 minutes all in between phone calls, downloading songs, printing planning forms, and loading my SUV for the next day for a wedding these days. What adds the most time is when I am providing up lighting and I have to bring my up lights into my basement to charge them all up, and get them set and ready for the next day.
Putting aside the actual day of time involved... the amount of time dedicated to planning is something I pride myself in and is always recognized by my couples as being extensive, detailed, and creating a sense of comfort that every detail has been covered... especially because they themselves don't know what it is they should be looking out for or how they can further customize their experience to create the exact flow they look for. I haven't done this in a while, but this is a bit of a breakdown of what I do with each and every client.

- After initial inquiry I send an email with all my info, including my pricing. If they like what they see and are comfortable with pricing, they schedule a consultation

- Consultation = 1 hr long (I answer any questions they have, and then talk to them about my planning process and what they can expect as we get closer). I count this as prep as it helps create an expectation of what the client demands of you and I know wha tto look out for during the more in depth planning that takes place as we get closer.

- Finalization meeting 1 month before wedding - usually 2 Hours long... meeting is 4 parts
• logistics (arrival, design, set up package and room layout, unique questions such as how to handle surprises, are their photogs leaving early, etc)
• formaltiies - go over pronunciations, playback of songs for formalities to make sure it's the right version, guide them as to how formalities play out so they're prepared, and any custom details for any special moment I should be aware of.
• timeline - go over the flow to the night, and understnad what they want to accomplish, such as banging out all the formalities right away, getting dancing started as fast as possible. This also sets couples at ease knowing that you're not gonna be figuring things out on the day of... regardless of your experience.
• music... we go over dinner music vibes, if they want any slow songs, how they want the early vibes to be vs the later vibes when it's more about them and their friends... what genres do they want extra emphasis on... etc

QUICK NOTE about the finalization meeting: The timeline discussed is then shared with the venue and on site vendors to ensure everyone is ok with it and there was nothing missed. This ensures no surprises, no couple being pulled unexpectedly for photos, no delay in dinner or venue wanting to do something different. It's all in writing and is confirmed by all. On the day of we just execute to plan. Only time we mya slightly deviate is because toasts took way too long.

- all music is due 10 days before the event and I spend about 1-2hrs organizing everything in an organized document and getting missing info.

- Final Run Through 2-4 days before wedding - 30 min call to run through everything one final time and make sure nothing has been overlooked. Very much appreciated by couples as it puts them at ease, and minimizes any errors on my end as everyhting has been run through multiple times at this point.

- Day before prep - 1hr organzing all my serato folders for formalities and special items... and other prep like loading van, etc. 1hr.

All in all, each event I do has a minimum of 6.5hrs of prep/planning involved prior to the actual event. Usually more as what I wrote above is the bare minimum involved for each wedding and typially additional questions or conversations involved... sometimes spending just 30 minutes talking about how to do a unique bridal party introduction or pros/cons of getting dancing started asap vs waiting till after dinner. Of that 6.5 hrs avg planning/prepping, half of that is directly with the client and is very much appreciated and is often recognized in the reviews.


I am extremely thorough and organized, and don't rely on my memory alone to get all the details right. This is why I have multiple follow ups after the finalization meeting to ensure no detail is overlooked or misinterpreted, but also a final run through just days before the wedding to ensure we're all on the same page.

When I arrive on the day of, I get there 3hrs+ in advance to not have to rush anything, be relaxed, and be able to speak with the other vendors to make sure we're on the same page and nothing has changed for whatever reason. I don't really have any nervousness because of this approach. I have a very good understanding of what the couple wants to hear on the dancefloor, what's happening timeline wise, and I'm there early enough to do all my sound checks and such. Yes it's on me at that point to execute... but with all the details so clearly laid out in advance, a lot of the pressure is reduced. The only nervousness that does exist is just for the overall event to go great and for my clients expectations to be exceeded.

@DJ Ricky B ... when you say you only spend 2hrs max prepping, including phone calls... it makes me wonder what are you not doing that I am. Are you doing the bare minimum or leaving things to be figured at the event itself. Do the couples feel like things were rushed or uneasy that maybe they didn't discuss things in enough depth as they would've liked. Do you verify which version of a song they want for a special dance or do you just assume it's the original if nothing specific is stated. Do you give couples options and different scenarios so they can customize things to the fullest extent... or do you just wait to be told what to do or say it's done a certain way. Do you just do an online planner and just take that and just confirm things and thats it (a lot of dj's do that here) and then figure it out the day of?

It fascinates me to see how others approach planning.
 
Putting aside the actual day of time involved... the amount of time dedicated to planning is something I pride myself in and is always recognized by my couples as being extensive, detailed, and creating a sense of comfort that every detail has been covered... especially because they themselves don't know what it is they should be looking out for or how they can further customize their experience to create the exact flow they look for. I haven't done this in a while, but this is a bit of a breakdown of what I do with each and every client.

- After initial inquiry I send an email with all my info, including my pricing. If they like what they see and are comfortable with pricing, they schedule a consultation

- Consultation = 1 hr long (I answer any questions they have, and then talk to them about my planning process and what they can expect as we get closer). I count this as prep as it helps create an expectation of what the client demands of you and I know wha tto look out for during the more in depth planning that takes place as we get closer.

- Finalization meeting 1 month before wedding - usually 2 Hours long... meeting is 4 parts
• logistics (arrival, design, set up package and room layout, unique questions such as how to handle surprises, are their photogs leaving early, etc)
• formaltiies - go over pronunciations, playback of songs for formalities to make sure it's the right version, guide them as to how formalities play out so they're prepared, and any custom details for any special moment I should be aware of.
• timeline - go over the flow to the night, and understnad what they want to accomplish, such as banging out all the formalities right away, getting dancing started as fast as possible. This also sets couples at ease knowing that you're not gonna be figuring things out on the day of... regardless of your experience.
• music... we go over dinner music vibes, if they want any slow songs, how they want the early vibes to be vs the later vibes when it's more about them and their friends... what genres do they want extra emphasis on... etc

QUICK NOTE about the finalization meeting: The timeline discussed is then shared with the venue and on site vendors to ensure everyone is ok with it and there was nothing missed. This ensures no surprises, no couple being pulled unexpectedly for photos, no delay in dinner or venue wanting to do something different. It's all in writing and is confirmed by all. On the day of we just execute to plan. Only time we mya slightly deviate is because toasts took way too long.

- all music is due 10 days before the event and I spend about 1-2hrs organizing everything in an organized document and getting missing info.

- Final Run Through 2-4 days before wedding - 30 min call to run through everything one final time and make sure nothing has been overlooked. Very much appreciated by couples as it puts them at ease, and minimizes any errors on my end as everyhting has been run through multiple times at this point.

- Day before prep - 1hr organzing all my serato folders for formalities and special items... and other prep like loading van, etc. 1hr.

All in all, each event I do has a minimum of 6.5hrs of prep/planning involved prior to the actual event. Usually more as what I wrote above is the bare minimum involved for each wedding and typially additional questions or conversations involved... sometimes spending just 30 minutes talking about how to do a unique bridal party introduction or pros/cons of getting dancing started asap vs waiting till after dinner. Of that 6.5 hrs avg planning/prepping, half of that is directly with the client and is very much appreciated and is often recognized in the reviews.


I am extremely thorough and organized, and don't rely on my memory alone to get all the details right. This is why I have multiple follow ups after the finalization meeting to ensure no detail is overlooked or misinterpreted, but also a final run through just days before the wedding to ensure we're all on the same page.

When I arrive on the day of, I get there 3hrs+ in advance to not have to rush anything, be relaxed, and be able to speak with the other vendors to make sure we're on the same page and nothing has changed for whatever reason. I don't really have any nervousness because of this approach. I have a very good understanding of what the couple wants to hear on the dancefloor, what's happening timeline wise, and I'm there early enough to do all my sound checks and such. Yes it's on me at that point to execute... but with all the details so clearly laid out in advance, a lot of the pressure is reduced. The only nervousness that does exist is just for the overall event to go great and for my clients expectations to be exceeded.

@DJ Ricky B ... when you say you only spend 2hrs max prepping, including phone calls... it makes me wonder what are you not doing that I am. Are you doing the bare minimum or leaving things to be figured at the event itself. Do the couples feel like things were rushed or uneasy that maybe they didn't discuss things in enough depth as they would've liked. Do you verify which version of a song they want for a special dance or do you just assume it's the original if nothing specific is stated. Do you give couples options and different scenarios so they can customize things to the fullest extent... or do you just wait to be told what to do or say it's done a certain way. Do you just do an online planner and just take that and just confirm things and thats it (a lot of dj's do that here) and then figure it out the day of?

It fascinates me to see how others approach planning.


You certainly spend a lot more time than any other DJ I know when it comes to talking with your clients. I can barely stay awake for 2 hours straight to watch an entertaining movie let along carry out a 2 hour long conversation with people. It's great that you establish that with the couples you DJ with though. If they have that kind of time, and want to hang out and talk with you then that is awesome.

I have not met in person with any of my clients in probably 5 years. 100% over the last 5 years has been google meets phone call, or regular phone call. I have had two zoom video meetings that a wedding planner set up.

I would say my prep time from each event in 2023 looks like this.

Initlial contact is 2 emails, maybe 3 before a phone call is scheduled. - I don't spend a lot of time on this like I used to. Maybe 15 minutes total
First phone call - 20 to 30 minutes Maybe 2 clients a year have their list of 20 questions for me, and those calls might last 45 minutes, but not the norm.
- Setting up client information in DJ Event Planner and generate agreement - 15 minutes
-They sign - Confirmation email - 3 minutes
Months later---
Check in with their Online planning portal information if I notice they have not signed in since they signed their agreement.
-Email to schedule finalization phone call 3 weeks out from wedding - 3 minutes
-They respond, and I check the portal - I start downloading any music that I don't have. They might have sent me a Spotify Play List Link - I like that Playlist so it's saved on my Spotify - 5 minutes
- Download all music I don't have, and create their wedding music folders - 30 minutes (It rarely takes me more time than this these days)
-Print Planning Forms, and have Finalization Phone Call - 30 Minutes (SOMETIMES 45 minutes) - This usually takes place the Monday or Tuesday before the wedding.
-Day before the wedding - Double check that all music is downloaded
Load up Vehicle - 10 minutes to Storage Unit, 20 minutes to load, 10 minutes back home

At this Point I have 2 hours 51 minutes in ALL IN on average. Maybe 2-3 clients a year might be as high as 3 hours 20 minutes...am I missing anything in prep? I am tired right now so maybe there is something I am forgetting about. I only go to the dry cleaners with my suit once every 4 weddings so that's not a part of prep for me.

If I have to charge my up lights, that is additional time carrying my lighting bags into my basement...taking all the lights out to charge, and pre set them, and carry it all back out to my SUV. That could add maybe 45 minutes to another hour of my overall time especially if it's 20+ lights.




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You certainly spend a lot more time than any other DJ I know when it comes to talking with your clients. I can barely stay awake for 2 hours straight to watch an entertaining movie let along carry out a 2 hour long conversation with people. It's great that you establish that with the couples you DJ with though. If they have that kind of time, and want to hang out and talk with you then that is awesome.

I have not met in person with any of my clients in probably 5 years. 100% over the last 5 years has been google meets phone call, or regular phone call. I have had two zoom video meetings that a wedding planner set up.

I would say my prep time from each event in 2023 looks like this.

Initlial contact is 2 emails, maybe 3 before a phone call is scheduled. - I don't spend a lot of time on this like I used to. Maybe 15 minutes total
First phone call - 20 to 30 minutes Maybe 2 clients a year have their list of 20 questions for me, and those calls might last 45 minutes, but not the norm.
- Setting up client information in DJ Event Planner and generate agreement - 15 minutes
-They sign - Confirmation email - 3 minutes
Months later---
Check in with their Online planning portal information if I notice they have not signed in since they signed their agreement.
-Email to schedule finalization phone call 3 weeks out from wedding - 3 minutes
-They respond, and I check the portal - I start downloading any music that I don't have. They might have sent me a Spotify Play List Link - I like that Playlist so it's saved on my Spotify - 5 minutes
- Download all music I don't have, and create their wedding music folders - 30 minutes (It rarely takes me more time than this these days)
-Print Planning Forms, and have Finalization Phone Call - 30 Minutes (SOMETIMES 45 minutes) - This usually takes place the Monday or Tuesday before the wedding.
-Day before the wedding - Double check that all music is downloaded
Load up Vehicle - 10 minutes to Storage Unit, 20 minutes to load, 10 minutes back home

At this Point I have 2 hours 51 minutes in ALL IN on average. Maybe 2-3 clients a year might be as high as 3 hours 20 minutes...am I missing anything in prep? I am tired right now so maybe there is something I am forgetting about. I only go to the dry cleaners with my suit once every 4 weddings so that's not a part of prep for me.

If I have to charge my up lights, that is additional time carrying my lighting bags into my basement...taking all the lights out to charge, and pre set them, and carry it all back out to my SUV. That could add maybe 45 minutes to another hour of my overall time especially if it's 20+ lights.




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I didn't include any admin stuff in my time allotment per cleint, but that doesn't really add much time to send an email. I also do not physically meet with clients. Meetings are via phone/video. Overall, here are the differences I see...

- Your consultations appear very short. I am often competing against other established dj's, so I am going to be thorough as I have to sell myself. I won't rely on couples asking the right questions so that I can set myself apart... rather I first answer their questions and then have a little spiel where I describe what they can expect from me and what the experience will be like from booking till last song. I often find that no other dj they speak to does this and definitely not with the same detail... which is needed to provide the couple with the comfort in knowing they'll have a stress free experience. Most, dj's just answer their questions and then for the most part try to sell add-ons or how great a company they are... rather than sell the experience and create a clear and defined picture as to what and who they're hiring.

- Your finalizations seem to be very close to the wedding, just a few days before. It leaves little room for them to revisit or think things over... confirm details with other vendors, or be given guidance and suggestions for them to consider, etc. If you're comfortable with this, and can do your job to the level you want, then thats fine. I would think a couple, with how much they have going on with planning a wedding, some stress may be building up with them thinking "shouldn't we talk to our dj a little sooner" rather than the actual week of the wedding for the first time.

- Also, being only 30-45 minutes... I'm assuming you're just confirming details that have been provided on an online planner... not necessarily creating a customized event experience for them. I can only imagine how they'll react to the dj suggesting a whole timeline rewrite 3 days before the wedding, likely putting them in a bit of panic (not because the dj asked for it... but because the couples vision requires it)

- You spend barely an hour with direct interaction with the couple., and only 30 min of it in the month before the wedding when things get serious. Very hard to develop a close relationship with the clients when they spend such little time with you.

In all, it seems like we both have that final call the week of to run everything through... but that 2hr meeting I have 1 month out allows me to connect with my couples more personally as we are creating tailored wedding experience, covering details ahead of time to ensure coordination with other vendors and to adjust other details accoridingly. Couples genuinely feel a sense of relief having discussed every aspect of their wedding in such detail. More importantly it is done a month ahead of the event so that we can bounce ideas and get creative in the experience they want to create for their guests... and then give them time to provide their final answers on certain details and create a final song request list that takes into consideration all the things we discussed.

For the majority of couples I work with, the request list and formality info they came prepared with for our final meeting is modified a good amount by the time the final requests and answers are submitted 10 days before the wedding. The extensive meeting with me inspires them, gives them ideas they didn't have or confirms that certain ideas are now possible... for song requests they may now take out some songs that they realize won't be effective, or maybe have a better idea of what genres or styles they should emphasize more for me in their final request list. Same thing with timelines... maybe they express to me ideas that they saw on tik tok, such as maybe going right into a dance set after intros before the first dance... something certainly unique and affects the timing of courses or dinner orders. This needs confirmation from the venue that its possible. Or something more common like if I need certain setup requirements that the couple needs to confirm. There's no way they can do all this 3-4 days before the wedding without being overwhelmed, especially with everything else they gotta do. Changes last second also create the perfect environment for miscommunication or oversights to take place.

I'm not going to knock what you do, as I know that is in fact the approach that most do. For me it's always been about doing what few or none do... or as you put it "You certainly spend a lot more time than any other DJ I know when it comes to talking with your clients".
 
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I think it’s different for everyone.

I can see how some people who are very good at what they do can be anxious/ nervous before a gig. I’ve read about some elite athletes that get very nervous/ anxious before a game. They say it does help push them. It typically clears up as the game goes on.

I used to get nervous early on. For me it was inexperience and worry I was gonna ruin someone’s day. Today, I’m pretty confident in my preparation and my ability to fix just about any situation, so I don’t get nervous. I find I’m better at fixing a situation that arises by staying calm and applying the best decision.

There was a situation last year where the ceremony was supposed to be outside. It was raining. They tried and tried to wait for the rain to clear up to keep it outside, until they finally gave up.The planner at the venue was freaking out because theyd have to grab the 200 chairs, get them inside, get them dry. Move some decorations. My stuff was under a roof and dry. I had to move my system, 3 lav mics, and had to set up fin antennas on a mic stand as I’d be much farther away inside than out. It was a lot of work, but it got done. I was ready to go and it was flawless. Stuff happens. I saw the writing on the wall and got my fin antennas ready and had my plan for quickly moving everything else.
 
Yes, preparation is very important and probably the most important thing you can do to eliminate nervousness to a greater extent. Earlier on even with prep you will likely still experience nervousness, but after a while when you encounter enough events it kind of goes away. Then you worry about other things. Your house, wife, kids, investment & etc. DJing easy? Yes, when you know what you are doing it is. I’ve trained quite a few people to DJ, if they have the basic skills, want to learn, and can learn technology. I’m a former Aerospace engineer and consider myself somewhat intelligent, although my kids might not agree. For part of what I do part-time now, I get to see some of the tests that doctors, lawyers, and teachers have to take and pass. All that material is extremely difficult. Even some of the material covered for grade school teachers was enough to send me home with a headache and I was only reading the exam. I needed oto go home and add a teacher to my long list of careers I would never want to do.
 
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What I normally do at an event if I'm going to be the DJ, before I begin to do the event I pray. After that go and do the event.
 
I think another thing to factor in when thinking about the planning is the client's wants/needs. When Taso says he plans for 6 hours and has hour long calls, or more, and then I see the photos of his events, I think... yep, that makes sense to me. It seems like he has some of the higher end clients and he is performing on a higher level than what I see others (most definitely myself) here are doing.

My last wedding, no kidding, took about 1 hour of prep time. That is from the first text I got seeing if I was available, over 6 months of waiting, and me loading my truck the day of. They sent me the venue, list of special songs, and that was it. They were a super laid back couple that just said, we don't care, we trust you.

I set up several calls with the Bride and they were all only about 5 minutes. She was just that kind of bride. Super easy to get along with. They were great. Their wedding turned out to be great. I did ceremony and reception for them. I also received the largest tip I've ever received from them. :)

I do a lot of the "less expensive" type weddings, and for the most part, the clients are pretty simple and easy to please.
 
I think another thing to factor in when thinking about the planning is the client's wants/needs. When Taso says he plans for 6 hours and has hour long calls, or more, and then I see the photos of his events, I think... yep, that makes sense to me. It seems like he has some of the higher end clients and he is performing on a higher level than what I see others (most definitely myself) here are doing.

My last wedding, no kidding, took about 1 hour of prep time. That is from the first text I got seeing if I was available, over 6 months of waiting, and me loading my truck the day of. They sent me the venue, list of special songs, and that was it. They were a super laid back couple that just said, we don't care, we trust you.

I set up several calls with the Bride and they were all only about 5 minutes. She was just that kind of bride. Super easy to get along with. They were great. Their wedding turned out to be great. I did ceremony and reception for them. I also received the largest tip I've ever received from them. :)

I do a lot of the "less expensive" type weddings, and for the most part, the clients are pretty simple and easy to please.
The majority of my couples are super laid back, and trust me enough that even if I just showed up, they'd know I'd do the job well. The difference is they're saying they're laid back or "we don't care" only becasue they don't know what more they should be asking or expecting. It's the job of the professional to be proactive and get ahead of things to avoid any false expectation. For example... the groom asks for Song for Mama by Boyz 2 Men for the mother son dance... its over 5 minutes long. Do you play it in full, cut it short... how short. He's laid back so you don't even bring it up or think to... but the next day after the wedding he may say "the dj was great, but he played my mother son dance way too ___ (insert short or long here)." Just something small that makes a less than perfect experience for your client.

Here's another example... the dj for my wife and I's wedding... the song for our intro was not played from the part that my wife expected. We assumed he was going to play the chorus with the words... but instead played another part that was just the beat. Me, I'm not making a big deal about it... but my wife to this day still says "he screwed up". For every formality theres a series of questions I ask.

Here's another... after the couple walks in, what do you do? Do you invite the bridal party to join in... guests to join in and get party started... go right into first dance... or let them dance for 30 seconds? Because I talk it over, I know exactly what is going to happen to create a natural seamless transition based on what THEY want... and more importantly takes away any awkwardness in case the couple is more low key and wants to go right into their first dance. I see many dj's keep the song going for 20-30 seconds after the couple walks in and their just awkwardly standing there while the dj is trying to get them to react.

Its all about the details.
 
The majority of my couples are super laid back, and trust me enough that even if I just showed up, they'd know I'd do the job well. The difference is they're saying they're laid back or "we don't care" only becasue they don't know what more they should be asking or expecting. It's the job of the professional to be proactive and get ahead of things to avoid any false expectation. For example... the groom asks for Song for Mama by Boyz 2 Men for the mother son dance... its over 5 minutes long. Do you play it in full, cut it short... how short. He's laid back so you don't even bring it up or think to... but the next day after the wedding he may say "the dj was great, but he played my mother son dance way too ___ (insert short or long here)." Just something small that makes a less than perfect experience for your client.

Here's another example... the dj for my wife and I's wedding... the song for our intro was not played from the part that my wife expected. We assumed he was going to play the chorus with the words... but instead played another part that was just the beat. Me, I'm not making a big deal about it... but my wife to this day still says "he screwed up". For every formality theres a series of questions I ask.

Here's another... after the couple walks in, what do you do? Do you invite the bridal party to join in... guests to join in and get party started... go right into first dance... or let them dance for 30 seconds? Because I talk it over, I know exactly what is going to happen to create a natural seamless transition based on what THEY want... and more importantly takes away any awkwardness in case the couple is more low key and wants to go right into their first dance. I see many dj's keep the song going for 20-30 seconds after the couple walks in and their just awkwardly standing there while the dj is trying to get them to react.

Its all about the details.

On my planning form, I ask how long they want each of their special dance songs to be. I literally have a suggestion of "2 minutes", "3 minutes" or "full song" or they can customize it to fade out at an exact second like "2:20" into the song for example. I ask this question for first dance, and parent dances.

During our finalization phone call I go over this with them, and get more into detail and ask if they are doing a special choreographed dance or not etc.

Probably about 70% of my couples have a hired wedding planner or Day of Coordinator. They are in charge of the time line, and usually send drafts out 1-3 weeks before the wedding day. I go over the bridal party into with the couple during our phone call. For the clients who do not have hired planners, They fill out the timeline on my planning portal, and I go over it in detail with them. Even the weddings I do with planners I usually go over the timeline in detail with the planner on a separate phone call, OR with all of us on a group call/video meeting. I like to think that the planners who love working with me appreciate my detail and I try to go over every aspect of the reception in detail so we are all on the same page.

Most of my couples entrances, the song fades out right as they stand on the dance floor preparing to dance to their first dance. I usually have the crowd give the couple one more big round of applause right before I fade out and go into their first dance.

I even ask the couple if they want me to announce the artist and name of their first dance song, or if they just want me to go right into it. The vast majority of my couples want me to just go right into it. Maybe like 10% to 15% tell me they want me to announce the title and artist so the crowd knows.

This whole thread just made me realize that I need to buy a new suit by the way. My suit is getting old. Time for a new one this year! I will plan to buy a new one in April! :)
 
On my planning form, I ask how long they want each of their special dance songs to be. I literally have a suggestion of "2 minutes", "3 minutes" or "full song" or they can customize it to fade out at an exact second like "2:20" into the song for example. I ask this question for first dance, and parent dances.

During our finalization phone call I go over this with them, and get more into detail and ask if they are doing a special choreographed dance or not etc.

Probably about 70% of my couples have a hired wedding planner or Day of Coordinator. They are in charge of the time line, and usually send drafts out 1-3 weeks before the wedding day. I go over the bridal party into with the couple during our phone call. For the clients who do not have hired planners, They fill out the timeline on my planning portal, and I go over it in detail with them. Even the weddings I do with planners I usually go over the timeline in detail with the planner on a separate phone call, OR with all of us on a group call/video meeting. I like to think that the planners who love working with me appreciate my detail and I try to go over every aspect of the reception in detail so we are all on the same page.

Most of my couples entrances, the song fades out right as they stand on the dance floor preparing to dance to their first dance. I usually have the crowd give the couple one more big round of applause right before I fade out and go into their first dance.

I even ask the couple if they want me to announce the artist and name of their first dance song, or if they just want me to go right into it. The vast majority of my couples want me to just go right into it. Maybe like 10% to 15% tell me they want me to announce the title and artist so the crowd knows.

This whole thread just made me realize that I need to buy a new suit by the way. My suit is getting old. Time for a new one this year! I will plan to buy a new one in April! :)
Indochino had custom made suits on sale for not much more than an off the rack suit from somewhere like macy's. Much better fit and customizable features too. Not sure if there's one within the vicinity but worth checking out.

Something I learned with planners/coordinators... they're not really customizing the clients day. They usually just advise couples as to how things are done, or how they'd suggest doing things, but not really getting input from couples. I often find when I see a planners timeline and see 2hrs going by without dancing... the couple upon realizing that says "wow I didn't even realize we're sitting for so long. Can we get dancing started sooner or how can we move things quicker?" This is where doing these meetings in advance allows the couple the luxury of time to rework things and get everyone on board. Many of my couples just wanna get the party started as soon as they can... and it gives them a great sense of relief that we were able to accomplish that... and at the same time surprised they almost had a wedding where guests where sitting for 2 hrs. The planners appreciate you because you're doing what they want, where as many may get annoyed with me as I'm changing the norms... but I'm jsut doing what the couple had hoped for... and honestly what the planner should've taken the time to learn as well.

I too ask where they want the song cut (if at all) on the planner. They usually do somehting generic like 90 seconds cause they think that sounds about right. Upon actually playing back the song, we realize that the 90 second mark isn't a natural end point and sounds as if you cut a verse abruptly... perhaps the next best part might not be for another minute.

We all have our way of doing things, but those that go deeper into the details and talk things out will have fewer issues along the way and be able to create a more perfect day for the couple. The more prepared you feel the less nervous you'll be.
 
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What I find is a newbie just starting out should be a bit nervous doing an event because they're just getting started and probably haven't done but a few events. Once you get enough experience you should be less nervous about doing events.

One thing that has not been discussed is that not every person was not meant to be a DJ. Some have true talent and some just will never be good at DJing. Some were meant to be good no matter what the job is and some will just plain suck.

For me what I did when I came back is to practice as much as I could and work on what I needed to improve on. My first event I did when I came back was my God son's high schools graduation party in the family's backyard. I thought I was going to do a great job and I totally SUCKED! The best thing my best friend ever did for me is to tell me the party is not over and keep playing. That gave me the incentive to keep going and keep working on getting better. Today I'm light years away from that first event up to now. What I needed to do was remember I hadn't been a DJ in 7 years and for me to easy does it.

So the question is and be honest how good of a DJ are you?